Kowloon International Baptist Church

Now hiring: Church Administrative Assistant / Junior Pastoral Assistant

Kowloon International Baptist Church (KIBC) is an English-speaking multi-national church located in Kowloon Tong. We are asking for individuals who share our vision and values to prayerfully consider and send a resume for the position of Church Administrative Assistant / Junior Pastor Assistant.

Position Summary

The Church Administrative Assistant / Junior Pastoral Assistant ensures the smooth and efficient operation of the church office. This role requires a highly organized, welcoming, and discreet team player who can manage communication, coordinate church calendars, and provide robust administrative support to the pastoral team and congregation.

Key Responsibilities

Administrative Support

• Manage daily operations: Assist in greeting visitors, answering phone calls, and monitoring the primary church email inbox.
• Calendar management: Maintain the pastor’s schedule, book appointments, and coordinate meetings.
• Documentation: Prepare and edit correspondence, reports, and presentation materials for church leadership.
• Office upkeep: Assist with inventory management, equipment maintenance, and physical/digital filing systems.
• Data management: Assist the Administrative Assistant in maintaining accurate records of church membership, visitor data, and attendance.

Financial Administration

• Offering records: Work with the Church Treasurer and Accountant to track and log weekly tithes and offerings.
• Banking tasks: Assist the Accountant with routine banking errands and basic financial documentation.

Coordination & Communication

• Content creation: Gather and compile information for weekly bulletins, monthly newsletters, and mass emails.
• Public relations: Respond to public inquiries regarding facility rentals, weddings, baptisms, and funerals.
• Event logistics: Organize church events, including room bookings, equipment setup, and hospitality arrangements.

Qualifications & Skills

• Experience: 1–2 years of administrative or secretarial experience. Experience within a church or non-profit organization is highly preferred.
• Technical Skills: Proficiency in Microsoft Office Suite and Google Workspace. Familiarity with church management software (e.g., Planning Centre, ProPresenter) and basic accounting knowledge is a major plus.
• Language Skills: Professional proficiency in English and Cantonese. Conversational or professional Mandarin is an advantage.
• Communication: Excellent written and verbal communication skills paired with a warm, professional, and pastoral demeanour.
• Discretion: High level of integrity and absolute commitment to maintaining confidentiality regarding sensitive parishioner and church data.
• Alignment: A strong understanding of church doctrine, operations, and a heart for ministry.